Item
Description
Meeting Date
 Annexation
 A motion was made to annex the property on Salem School Court Road into the Village pending a study to determine water pressure and with the restriction that only single family homes will be built on the lots.
Peoria County Planning and Zoning Administrator explained to the Village Board that the county's Dunlap Area Comprehensive Plan is scheduled to begin in June 2007.  The Village Board will have input on such things as annexation, economic development and zoning changes.
A pre-annexation forum will be held at Dunlap High School at some time in the future.  The purpose of the meeting will be to determine who is interested in entering into a pre-annexation agreement with the Village of Dunlap.  If the property owner has less than 25 acres, real estate taxes will be paid to the Village of Dunlap.  If, however, the property owner has more than 25 acres, real estate taxes will not be owed to the Village of Dunlap.
The pre-annexation forum will be held July 19, 2007 at 7 p.m. at the Dunlap High School.

Those wishing to annex into the Village are in the process of going through a pre-annexation agreement.

Property owners will be contacted with a letter and other information about the benefits of annexation into the Village.

Special community meeting to discuss a proposed comprehensive pre-annexation agreement between the Village of Dunlap and property owners in unincorporated areas was held on Thursday, October 8, 2009.

October 8, 2009

Special Meeting
Audit It was approved to disburse $6,500 to Gordon, Stockman & Waugh for the annual audit.
Beer Garden Request denied for a beer garden at Tailgaters.
There is opposition to allowing beer gardens at drinking establishments; however, it was proposed to create a patio permit would would prohibit liquor sales and entertainment by establishments.  The Village could set up an ordinance which establishes other parameters owners must meet.

Ordinance 09-09 adding outdoor facilities to the village liquor code and Ordinance 09-12 adding temporary  liquor license classification to the village liquor code for short-term special events was not approved.

September 23, 2009

Special Meeting
Census A motion was made to approve a village proclamation voicing support for the 2010 federal census.
Committee Assignments The mayor presented his appointments of village trustees for various committee assignments which was approved by the board.
Computers Approved the purchase of two new computers for the Village Clerk and Village Superintendent.

It was approved to replace the treasurer's computer for $799.
Copperfield Subdivision The new park in the Copperfield subdivision is in poor condition.  Trees will be removed and the park ground will be leveled.
Road improvements will be made to Copperfield and French Drives.
Petition and ordinance for annexation of Section 6 was approved.
A generator has been ordered for the Copperfield Lift Stations.
Approved roadwork repairs for French Drive and Copperfield Subdivision in the amount of $18,500.
Copperfield Homeowners Association yielded questions about the future of Copperfield Park.  A park plan needs to be submitted by end of the year.

It was approved to contract Wayne Litwiller for tree and stump removal for $17,050 at the Copperfield Park.
  Hoerr Nursey provided a preliminary plan for planting trees in Copperfield Park.  Each tree will cost $50.00 with another $300.00 per tree to spade the trees.  A motion was approved for $7,500 for trees, garbage cans/park benches.
Culverts Cranford Plumbing will replace the culvert on Ash Street with plastic and optional elbow if needed for $9,400.

It was approved to expand a pipe by 60 feet to complete the drainage work on Ash Street.
Disaster Plan The Dunlap Fire Department will develop a disaster plan for the Village later this year.  The Village Board will review the plan before it is finalized.
Dunlap Business Association Several members of the newly formed Dunlap Business Association appeared before the Village Board to discuss ways to cooperate to improve Dunlap.  Group is looking at signage and other ways to foster more business and growth in the village.  Group wants to keep communication open with the Village and offer to help with festivals and other community events.

The Dunlap Business Association will have to purchase its own liability insurance for events since only a subcommittee of the Village can be added to the liability policy.
IDOT IDOT has been conducting a traffic count study at the intersection of Legion Hall Road and Route 91.  Dunlap 323 school district is looking at a solar-powered flashing light on school property.
The traffic study was completed by IDOT at the intersection of Route 91 and Legion Hall Road.  IDOT will designate the intersection a 4-way stop intersection and install stop signs on Rt. 91.
IDOT will be doing traffic studies sometime this year (2008) in the Village; however, not dates were offered by IDOT.

IDOT will post 45 mph speed sign by the Dunlap Valley Middle School along Route 91.  A flashing light has also been recommended to the school district.
Insurance The Village would have $8,000,000 additional liability coverage from IMLRMA for Dunlap Days provided that Dunlap Days is directly related to the Dunlap Days committee.  There is no additional cost for this coverage.
Library The library district is currently on a septic system and wishes to connect to the Village sewer system.  A motion was made to waive the sewer hookup fee for the Dunlap Library District.

The Dunlap library will be annexed into the Village.
Liquor License It was approved to increase the liquor license fee to $600.00, change the renewal period from every six months to once a year, and require all applicants to submit to a one-time background check.
Ordinances Ordinance 07-05 was approved banning certain types of truck parking in the Village.

Ordinance 09-03 was approved which updates penalty provisions.

Ordinance 09-06 was approved which updates the village code.

Ordinance 09-08 was approved which sets the prevailing wage.

Ordinance 09-07 was approved which sets the annual appropriation for the Village.

Ordinance 09-05 was approved to amend Section 21 which allows Class A liquor license holders to sell liquor being at 7 a.m. and allows Class C license holders the same hours for liquor sales as Class B holders.

Ordinance 09-05 was approved to amend Section 4 setting the stipend for liquor commissioner t $40 per month.  The ordinance was approved as amended.

Ordinance 09-10 was approved regulating the use of the village hall and village facilities foruse by outside gorups.
Parks It was approved to purchase four new picnic tables for Central and North Parks at a cost of $500.00 each.
700 feet of fence for North Park was approved.
The old playground equipment in Central Park will be removed.
Ten loads of rock were delivered and spread over the North Park parking lot, and five more loads were delivered and spread in alleys.  Weeds will be sprayed and new drinking fountain will be installed for approximately $2,300.
Above ground work to upgrade lights at North Park was approved to not exceed $5,000.
Kiwanis Club members will tear out the old playground equipment.
The Village will be billed in two phases for further electrical work at North Park in the amounts of $8,700 and $18,800.
Approved the repainting of the tower at Central Park in spring 2009 in the amount of $28,730.
Cranford Plumbing will install a new water line to the bathrooms for $1,500 at North Park.

Plans to add a water line to the bathrooms at North Park have been cancelled.  The problem was resolved without the need for Cranford Pluming.
Peoria Area Welfare Shelter (PAWS) No action will be taken with regard to contracting with PAWS to remove stray animals.
PAWS notified the Village they will no longer pick up stray animals without a contract.  More details are needed from PAWS before a contract is approved.

A contract with PAWS in the amount of $2,300 for animal removal from the Village.
Peoria County Planning and Zoning A growth study for Dunlap was presented.  The Village could see 25-300 new homes based on schools and the planned GPSD regional sewer plant.  Planned pre-annexation agreements will block Peoria from encroaching further to Dunlap.
Peoria County Sheriff's Department A new contract with the Peoria County Sheriff's Department for police protection was approved.
Speed limits will be enforced on Route 91 in the Village.
A new one year contract with the Peoria County Sheriff's Department was approved with a 5% cost increase for police protection.

A new one-year contract was approved for police services with the Peoria County Sheriff's Department in the amount of $16,248.96.
Sewage Treatment Plant

The Greater Peoria Sanitary District (GPSD) will build a joint regional sewage treatment plant.  The Dunlap lagoons are in need of being replaced due to Illinois EPA requirements.  A new plant could handle 20 years of growth.  It was agreed to split additional costs [80% (GPSD) and 20% (Village)] related to the plant study and application.

September 13, 2007

(Special Session)

 
Sewer The sewer line on Ash Street from Sixth to Fourth Streets will be replaced.
The Village should start increasing sewer fees to pay for the new regional sewage treatment facility beginning in May or June 2008.
The Village can begin repairing and placing gutters and sewers on some streets.  It will cost an estimated $30-50 thousand dollars to complete two blocks.

Sewer will increase beginning with the January 2009 bill.
Sidewalks It was suggested that homeowners pay 50% of the cost of installation of new or replacement sidewalks with a payback period of up to 3 years if the cost is $1,500 or less, and a 5-year payback period if the cost is over $1,500 with a $5,000 cap. 
Village Engineer Frank Sturm will begin looking at sidewalk repairs.
A motion was made to get an engineering report with the intent of starting sidewalk installation and repairs from 3rd Street north to Ash. 

Investigate a plan to install new sidewalks and/or repair old ones as well as a sidewalk on Legion Hall Road.
Signs New welcome signs that the Dunlap Business Association proposed at the entrances to Dunlap was approved.
Signs no bigger than 10x10 and no higher than 15 feet will be prohibited in the Village.

Consider a stop sign at Cedar Hills Drive and Shaw Road.
Street Addresses Ordinance 09-11 was approved which would create a process of approving and numbering street addresses in the village.
Streets Approval for 3/4 inch overlay work for streets in the north end of the Village.

A motion was made to award the bid to Tazewell County Asphalt for $63,301.07 to resurface Breckenridge Drive.
Tax Levy Tax Levy Ordinance 07-4 was approved.
Tax Increment Financing (TIF) District An Inducement Resolution to explore the possibility of establishing a TIF District.
Trees Large trees were removed throughout the Village.  More dead trees will be removed.
It was approved to purchase new trees for the Village from Hoerr not to exceed $5,000.
The trees from Hoerr Nursery were planted at North Park.  All are fine except for one tree located at the entrance to North Park.

It was approved to pay $3,350 to Buskirk Tree Removal to remove trees in the village.
Village Equipment  The purchase of a new John Deere tractor and loader at $20,826 was approved.
It was approved to replace the John Deere mower and deck for $3,750.
It was approved to purchase a new generator at a cost of $14,000.
Village received the auger from Brimfield Ag Services at a cost of $7,250.

It was approved to purchase a roller and skidster loader for approximately $3,200 and $14,500. 

Village Hall Use Only non-profit organizations can use the Village Hall for limited use which must be approved by the building committee or Village board.
Village Meetings The 2008 Village meeting schedule - the second Wednesday of every month at 7 p.m. was approved.
Village Personnel The amount of vacation for village employees with 20 years of service will increase to 4 weeks per year with no more than two weeks taken at a time.
Village employees who have 10 years of employment will have three weeks of vacation per year.
Any changes of salary should occur six months before the general election for Village President, Clerk and Trustees.
Overtime policy was approved to pay non-exempt employees overtime after working 40 hours in a calendar week rather than issue bonuses.
Sheila Taylor was appointed as the designated trustee tosign off each month on the bills paid by the treasurer.  

Fraser Engerman was appointed as village FOI officer.

September 9, 2009
Village Website Jason Musselman will be hired to redesign the village website for not more than $1,000.00.
 Water Bills Better Banks will set up an automatic withdrawals for residents wishing to pay their water bills by ACH.